Zoho Books Vs QuickBooks - Features, Price & What's Best 2023

Finances are one of the most essential parts of running a business, and choosing the right accounting software for your business can be daunting.

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While Zoho Books and QuickBooks are popular options, each offers different features that could better suit your particular needs.

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This article will give you a detailed comparison of Zoho Books and QuickBooks so that you can make an informed decision.

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What are Zoho Books?

Zoho Books is an online accounting software designed for small and medium-sized businesses. It offers features such as invoicing, expense tracking, time tracking, and financial reporting.

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Zoho Books also provides integration with other Zoho applications, including Zoho CRM, Zoho Campaigns, and more.

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It automates tasks such as invoicing, expense tracking, and financial reporting. Indian companies can take benefit from the GST Billing feature of Zoho Books.

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The Government of India's GST (Goods and Services Tax) system has made it easier for businesses to manage taxes. Zoho Books allows Indian companies to streamline their GST filing process with its built-in features.

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It's an end-to-end solution for businesses of all sizes, enabling them to manage their finances more efficiently and effectively.

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The application is compatible with Android and IOS as well as with Windows, Mac, and Linux. It allows you to access your accounting data from anywhere.

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Features of Zoho Books:

• Journal Entries

• Third-Party Integrations

• Invoicing and billing

• AR Automation

• Payment Processing

• Financial Statements

• Dashboards

• Customisation

• Workflow Capability

• User-friendly interface.

• Performance and Reliability

• Inventory Management, Tracking, Creation, History, Management, and Processing

• Output Document Generation

• Data Import and Export Tools

• The breadth of Partner Applications

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Pros & Cons of Zoho Books

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What is Quickbooks?

Intuit created the world's most popular accounting software, QuickBooks. It's an accounting and financial management tool specially designed to help small and medium-sized businesses manage their finances.

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It is a cloud-based software which means all the data is stored in the cloud and can be accessed from anywhere with an internet connection.

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Quickbooks simplifies the process of connecting and managing multiple bank accounts, automating the segregation and organisation of business transactions to save time and effort.

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Payment reminders can be easily sent to customers, making it easier to run businesses and manage finances. With its user-friendly interface and minimalistic design, Quickbooks is ideal for those without accounting knowledge to use and understand the platform.

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Quickbooks offers a convenient smartphone app compatible with Android and iOS.

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Since its launch, Quickbooks has kept on improving the platform and has grown its customer base to over 4.5 million companies around the world.

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By offering this mobile application, Quickbooks has increased its accessibility and made it easier for users to manage their companies from any part of the world as long as they have a stable internet connection.

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This has enabled the company to reach new heights and meet the Accounting and Bookkeeping needs of its customers more effectively.

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Features of Quickbooks:

• Track Invoice History

• Send unlimited estimates and invoices on the go.

• Instantly download all transactions from your bank and credit card accounts.

• No matter what device you're using, access your data securely and conveniently from a PC, Mac, tablet or smartphone.

• A payroll subscription is available.

• Create Customer Groups

• Automated Payment Reminders

• Control what your users can access

• Automatic Backup and Billing

• Tax Management

• Taxability Verification

• Third-Party Integrations

• User Management

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Pros & Cons of Quickbooks

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Key differences of Zoho Books Vs Quickbooks

Invoicing 

Invoicing is an essential aspect of any business, and there are some key differences when it comes to Quickbooks and Zoho Books.

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Zoho Books provides 16 pre-built templates that companies can use to design invoices, allowing them to customise the templates according to their brand.

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Additionally, organisations can automate the process of sending recurring invoices, encrypt all PDF invoices for increased security, and send a maximum of 1,000 free invoices annually with their free plan.

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On the other hand, Quickbooks also offers features to help companies raise effective invoices to their clients; this includes creating professional-looking invoices and sending them through multiple channels such as emails and SMS.

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In addition, Quickbooks offers six fully customisable invoice templates along with the ability to place bank transfer and payment gateway links directly in invoices. This provides a more convenient experience for customers as they no longer need to be in touch with companies to make payments.

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Overall, both Zoho Books and Quickbooks offer different features when it comes to invoicing that can help businesses create the best invoices possible.

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Payroll 

Quickbooks offers payroll management features to help companies manage their employees, such as calculating earnings, deductions, taxes, etc.

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However, Zoho Books does not have an out-of-the-box payroll solution. Instead, the platform provides support for various integrations like Zoho Payroll and SurePayroll, which enable businesses to manage their employees.

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Zoho Payroll offers a 14-day trial period, giving users a chance to explore its functionalities.

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Reporting

QuickBooks Online offers a wide range of reports, with more than 80 available for use, while Zoho Books' selection is slightly more limited to 50+ reports.

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Both platforms offer more reporting options than other Accounting software solutions, but QuickBooks Online provides the most comprehensive tools. Both systems allow users to stay on top of their financial data and make informed decisions.

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Ease of use 

When it comes to ease of use, both Zoho Books and Quickbooks offer a robust dashboard that displays all the critical data like cash flow, profit loss, expenses and many more.

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However, Quickbooks has the edge over its competitor as the interface is simpler to understand and interpret with its clear placement of data on the dashboard.

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The left menu in both applications can be used to access various modules, but Quickbooks has a slight edge due to its intuitive design.

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Overall, Quickbooks is the better choice when it comes to ease of use.

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Customer support 

Quickbooks and Zoho Books offer their users excellent customer support services, with multiple assistance channels, such as voice calls, chat, and email.

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Additionally, both platforms maintain FAQ pages that customers can use to address their queries.

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However, Quickbooks stands apart from its rival by offering a 24/7 live support facility unavailable on Zoho Books.

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This live support service greatly benefits customers who may need urgent help or have pressing inquiries that need to be addressed as quickly as possible.

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Training 

Training is an integral part of customer service, and both Quickbooks and Zoho Books offer various channels to help users better understand the capabilities of their platforms.

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While both provide video tutorials, webinars, live online lessons, and text materials, Zoho Books offers the additional benefit of in-person training that Quickbooks does not offer.

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This allows customers to benefit from a more hands-on and tailored approach to learning the application.

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Overall, Zoho Books provides a more comprehensive training program compared to Quickbooks. This could make all the difference in helping customers get up to speed quickly with using the platform.

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Integrations

Quickbooks offers integration support for a wide range of self-developed and third-party applications that can be accessed from its app store, allowing users to integrate over 650 applications with Quickbooks.

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On the other hand, Zoho Books is more limited in terms of integrations but offers excellent compatibility with other Zoho services such as Zoho Workplace, Zoho CRM plus, and Zoho People plus.

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Zoho Books can be the ideal choice for companies already using Zoho products for its seamless integration capabilities.

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Smartphone application

Compared to Quickbooks, Zoho Books offers a more comprehensive smartphone application that supports Windows tablets and Kindle devices in addition to the standard Android and iOS platforms.

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This increased accessibility makes it an attractive option for users looking for an easy-to-use mobile app. With its advanced features, Zoho Books delivers a more complete experience than Quickbooks.

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The Zoho Books smartphone application is designed with user-friendly interfaces so that users can easily navigate the platform and access all their accounts within minutes.

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Furthermore, it provides an intuitive dashboard where customers can check the status of their invoices and bills in real-time, making it a perfect tool for busy professionals and entrepreneurs.

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Pricing

Unlike Quickbooks, Zoho Books offers monthly and yearly subscription plans, so users can save money by opting for annual plans.

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Zoho Books also provides a 14-day trial period to let users get acquainted with the application, whereas Quickbooks does not offer this convenience.

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Moreover, Zoho Books offers three different subscription plans (Standard, Professional, and Premium) with varying prices starting from $20 per month (monthly subscription) to $70 per month.

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Certain features like the client portal, recurring invoices, and automated payment reminders are standard across all Zoho Books subscriptions. In contrast, Quickbooks has a limited set of features at a higher cost.

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Zoho Books offers a free plan with limited capabilities, whereas Quickbooks does not.

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Which one is more suitable for your business to use?

Quickbooks is ideal for businesses requiring a comprehensive set of accounting, invoicing and taxation features. The platform offers an extensive range of tools, such as creating customised reports, tracking time spent on tasks, and managing inventory. 

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It also integrates with third-party applications to help extend its capabilities even further. Zoho Books is the perfect option for those looking for a more affordable and straightforward accounting solution. 

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The platform provides a wide range of features, such as invoice generators, automated payment reminders, client portals, and direct integrations with other Zoho products. 

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It also comes with an easy-to-use mobile app that makes managing your accounts on the go a breeze.

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When to use an alternative

• Companies that require fixed asset accounting: Zoho Books and QuickBooks Online aren’t capable of monitoring fixed assets, but Xero has the perfect solution. With Xero's Fixed Asset Manager, you can track any fixed asset, from vehicles to equipment, and it even has a built-in depreciation schedule for easy tracking.

• Businesses that require sending unlimited invoices for free: If you have numerous customers and require sending a high volume of invoices, then Zoho Books' free plan may not be sufficient. However, Lendio Accounting (formerly known as Sunrise) offers an entirely free plan that allows unlimited invoice issuance - perfect for businesses with many clients!

• Businesses that require desktop software: If you're looking for locally installed desktop software, QuickBooks Pro, Premier, or Enterprise are your ideal solutions. On the other hand, Zoho Books and QuickBooks Online operate in the cloud to give you that extra flexibility. and needs.

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Conclusion

Overall, both Quickbooks and Zoho Books offer great accounting software solutions with different levels of customer service, integrations, and capabilities. Zoho Books is the ideal choice for companies looking for comprehensive training opportunities and a wide range of integrations with other Zoho products.

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Also, customers who prefer more affordable subscription plans and comprehensive smartphone applications should opt for Zoho Books. Ultimately, the choice between Quickbooks and Zoho Books will depend on each business's unique needs. It is essential to weigh all factors before making a decision.

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